Tech Week & Performance Venue
Sherwood Center for the Arts
22689 SW Pine Street
Sherwood, OR 97140
Super Sunday! - Mandatory for all parent production team volunteers
At least one parent per family is required to be available to help on this important day. Parents and crew will meet at the theater and get everything ready for Tech Week rehearsals and shows. This involves moving in and setting up greenroom, tech equipment, sets, costumes, and props. All parents may not be needed for the duration of the day. The schedule will be evaluated per parent team once the needs are known, and the schedule will be adjusted if necessary.
Set and costume transportation: Parents, we need your help. We will need 2-3 trucks and trailers to move the sets, props and costumes to the venue. If you are available to help and have a vehicle, please contact the Production Coordinator. We will tell you when and where to meet.
Tech week is the five days of rehearsal prior to the first performance. These rehearsals happen at the production space and are full dress rehearsals each day. No absences are allowed during tech week. This week is focused on running through the show with makeup, hair, costumes, props, sets, sound, and lighting. At the theater there will be down time where cast and crew members may not be rehearsing. During these times, students will need to entertain themselves with a quiet activity (i.e reading, drawing, homework, brain teasers, etc.).
There will be breaks for eating dinner, and make sure to send your student with a big water bottle. Only water is allowed.
- The cell phone and electronics policy applies during production. Failure to follow this policy will influence future cast and crew participation.
- If you can see the audience, they can see you. Stay way back in the wings.
- Quiet, quiet, quiet backstage. The audience can hear you. Follow the rules and set the example.
- Be respectful of other cast and crew members and especially the Show Caller and parent helpers.
- Do not distract or play with other cast members.
- Keep your hands to yourself.
- Do not touch any of the set pieces or props that are not for your use.
- No food, drink, or gum backstage other than your personal meals and water.
- Leave your makeup alone once it is applied unless you have a makeup change.
- Listen to all crew member instructions, and stay out of their way while they are working.
In a production session, a CYT cast spends 75 hours together over the course of 8-9 weeks. Your student will build close relationships with their cast mates. One of the ways that we build these relationships and bring some fun and anticipation to performances is through the Secret Pal program. This is an optional activity, but the students love it, and we encourage you to participate.
Secret Pal Forms are available to download and print from the Parent Hub for your student to fill out. Follow this link
for the form or select the form from the PDFs dropdown menu on the Parent Hub page. This form identifies preferences that allow your student’s Secret Pal to pick out appropriate gifts.
How it works: Buy 5 small gifts, $1-2 or less each, and 1 larger gift, $5-10 max. (A total commitment of $10.00-$20). Kids do love snacks and fun items, but they also love notes of encouragement and/or favorite scriptures. Gifts are handed out at the end of each performance day. The larger gift is given at the cast party after Strike.
Secret Pal forms are due by week 6.
Keep these important things in mind for each performance date.
- Always arrive on time. Do not be late.
- Have hair done ahead of time, whenever possible. If you have complicated makeup or need a mic check, see the call times at the Important Dates/Times section at the beginning of the manual. Always wear a cover shirt when applying makeup with your costume on.
- Wear the right color modesty shorts and tank top for dressing in your costumes.
- Bring dinner and snacks. Make sure the food you bring is easy to eat, does not require a microwave, and creates no mess on your costumes. Always wear your cover shirt when eating with your costume on.
- Bring a water bottle and only water. Bring extra water on 2-show days.
- No chocolate or gum.
- All cast/crew must check out with the coordinator before they can leave.
Hug in a Bag
We’ve found that things work best when only the cast, crew and staff are permitted in the Greenroom. We ask parents, other family members, or friends to not come down and check on the students during the production or between shows. One way you can encourage your student is to send them a Hug In a Bag. This is a small collection of treats and gifts you pick out and purchase from the souvenir and concession tables in the lobby. It all goes in a bag marked for your student and is delivered to them by the Usher/Refreshment Team. Let your student know you are cheering them on with a Hug in a Bag.
Opening Show Party
Staging a professional production is an enormous accomplishment. We like to celebrate all this hard work with the cast and crew. The Opening Show Party is a special event immediately following our final dress rehearsal. We encourage everyone in the current production to join in the celebration. Parents and siblings are welcome to join in the fun as well! More details about the Opening Show Party will be emailed and announced as we get closer to the event.
Strike is immediately following our last show. Once the final curtain call is through, all cast members have a short time to visit with friends and family. At that time, cast, crew, and parents will be called to the stage for assignments. Remember: This is a mandatory all-hands on deck moment. At least one parent from every family is required to pitch in and help. We must strike the set and remove all our equipment from the venue entirely by the end of closing night. Areas that will be assigned include: Greenroom, dressing rooms, stage sets, props, costumes, auditorium, lobbies and restrooms. Parent teams will take primary responsibility for their areas. Other parents will receive assignments as we get closer to the day. We will be able to get through with strike very quickly as we all work together as a team. We will need help transporting sets, props, costumes, and extra items to the storage facility after strike. Please consult with your parent team lead about the need in this area.
And now the celebration! The Cast/Crew Party will happen following the final show and Strike. This party is for all show members and their parent volunteers. We will accommodate food for all cast, crew, and parent team members. The Food and Party Team plans and executes this event. Cast/crew awards and parent appreciation will be presented at this time. More details will be emailed and announced as we get closer.
Cast and crew awards that are recognized are:
Rose Award: The female cast member who displays the character traits that best exemplify Jesus Christ to her fellow show members. This award is voted on by the cast and crew.
Braveheart Award: The male cast member who displays the character traits that best exemplify Jesus Christ to his fellow show members. This award is voted on by the cast and crew.
Sparkplug: Recognizes the cast member who brought the most spark to their character.
Blooper: Recognizes the cast or crew member who did something outrageous by accident on stage.
Leapfrog: Awarded to cast member who has grown the most in their role.
Trooper: Given to cast or crew member that demonstrated great spirit while overcoming difficulties.
Watchdog: This award recognizes cast members who was helpful and always looked out for others.
Tenacious Tech: Recognition of crew member who showed great responsibility in the tech booth.
Capable Crew: Awarded to the most helpful and hardworking crew member.